Excel and Google Sheets template

Party planner spreadsheet with a Google Form RSVP

Plan any party in one place, at home or at a venue. Pick which at the start and the checklist, budget and alerts change to fit.

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Party planner spreadsheet dashboard on a laptop showing days to go, guests coming, budget and tasks due

How it works

Guests RSVP, and the plan follows along

Send the included Google Form with your invite. Replies fill your guest list, and if someone answers twice, the newest reply counts.

The Dashboard shows days to go, who's coming, what's late and what's next. Every task on the countdown checklist has a due date.

There are extra tasks for showers, grad parties and kids parties.

What's inside

What's in the party planner spreadsheet

RSVPs and reminders

A Google Form for RSVPs, plus ready-to-send reminder texts for guests who haven't replied.

Allergy and diet card

A printable card for whoever is cooking.

Food and drinks

Food and drink amounts for your headcount.

Space and rentals

Floor space, tent size, tables, chairs, trash cans, parking and restrooms.

Seating and costs

A seating chart for up to 12 tables, cost splitting with co-hosts, and up to 4 venues compared by real total.

Gifts and more

Gift tracking, thank-you notes, a QR code for invitations and a party kit list.

Party planner allergy and diet card, reminder text messages and an RSVP QR code — Allergy card, reminder texts and a QR code for invites.

Food calculator sheet showing how much of each dish to buy for adults and kids — Food amounts worked out from your RSVPs.

What you get

A blank planner and a filled-in sample

You get a blank workbook, a sample workbook, Google Sheets copy links for the planner, the sample and the RSVP form, 10 printable pages (PDF) and a Start Here page.

It works in Excel 2010 or newer, including Mac, and in Google Sheets with a free account. The RSVP form works in Google Sheets. The QR code works in Google Sheets and Excel 365. There are no macros.

It's for personal use only.

Questions

Party planner spreadsheet FAQ

Do I need Excel?

No. It works in Google Sheets with a free account, and in Excel 2010 or newer, including Mac. There are no macros.

How do RSVPs work?

Guests fill in the included Google Form and their replies fill your guest list. If someone replies twice, the newest reply counts. The RSVP form works in Google Sheets.

Does it work for a party at a venue?

Yes. Pick home or venue at the start, and the checklist, budget and alerts change to fit. You can also compare up to 4 venues by real total.

What do I get?

A blank workbook, a sample workbook, Google Sheets copy links for the planner, sample and RSVP form, 10 printable pages (PDF) and a Start Here page.

Can I use it for my event business?

No. It's for personal use only.

Instant download

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